Tenant verification, which is otherwise known as tenant police verification, is a process of verifying the identity and background of a tenant before renting the property. The necessity of the authentication to be done is to ensure security and safety of the house or building, as well as to ensure the well-being of the community to which they belong. By the verification, the owner and the police would be informed of the potential risks and issues that may arise from renting the property. Unlike other states, tenant verification Uttarakhand never owns a centralised tenant portal. The state adopts a hybrid pattern embodying an online and offline verification method. Those who wish it to be done directly could visit the nearby police station and follow the procedure to strengthen the reliability of the process. Whereas, those comfortable with the virtual authentication can witness the mechanism through the website.
Even if tenant verification in Uttarakhand is never compulsory, it does benefit in some contexts. For example, the couple who led their life in live-in relationships should have an agreement to substantiate their relationship with the landlord. The owner should confirm the registration under the Uttarakhand Uniform Civil Code. If it doesn’t happen, the police have the authority to take action against the landowner. By verification, the police will be aware of the tenants and if anything wrong occurs, they will be able to recognise it. In connection with events like the Char Dham Yatra, to avoid security threats, the police authorities arrange tenant background verification across cities like Dehradun. Here, the police would check the IDs and addresses of non-local tenants. If not properly verified, landlords are fined a certain amount. There are diverse initiatives proposed by local authorities to do tenant verification. Municipalities like those of Halwadani in Uttarakhand had begun imposing fines on the landlords who did not do the verification.
Indian landlords are supposed to follow police verification and other procedures of legal compliance to safeguard from security threats, tenant accountability and legal protection. Indian states require compulsory tenant detail submission to nearby police stations to prevent dangers. Legal obligations endured by each state are different. In Delhi, mandatory tenant authentication through the police portal and fines will be charged for recalcitrance. Whereas police made tenant verification Uttarakhand compulsory in this case, and an FIR will be filed against the owners who skip the process. On the other hand, the Uttarakhand police adopt a different attitude to tenant verification. They put special focus on live-in relationships and give stress on registration certificates before renting.
To smooth the process of tenant verification Uttarakhand, landlords are advised to gather at least some documents from the tenant as well as from themselves. Firstly, the documents need to be collected from the tenant as photo ID proof includes an Aadhar card, a passport, a driving license and a voter ID. Utility bill or rent agreement of previous residence to ensure address; company ID or student ID can be used to validate as employment proof. Certificates or an agreement that declares a live-in relationship and two passport-size photos are needed for the authentication. Photo ID, property ownership proof or land tax bill and a copy of the drafted rent agreement should be submitted from the landlord’s side. Tenant verification form and acknowledgement receipt to the police officer.
Even if there are slight changes in the process, the structure will be almost the same. First, we need to reach out to our respective states’ police verification portals. Each state has separate portals, and because of that, residents of one state should not register in another state where they work or reside. Then either look for the option “ tenant verification” or “ citizen services” to progress your registration. Move on to registration or log in the window. Following that, you need to fill out a tenant verification form comprising the landlord’s name, contact number and address, name of the tenant, age, ID details, permanent address and occupation, property address, rental starting date and duration of lease. Then upload some documents that will verify the given details. Usually, they would ask for the tenant’s ID, address proof, the tenant’s photograph, the rent agreement, the landlord’s ID and property proof.
You should scan all these documents and upload them to the portal. At the end, submit the form by re-checking the given information. You can save the final output or take a printout of it for reference or acknowledgement. There is a chance for the police to visit the property for physical verification. Make sure you have the final printout with you to act as proof of compliance. Property authentication is rare in most cases. Due to the abundance of registrations, they might only get an opportunity to delve deeper into the validity of the documents submitted. What we keep in mind is that each state’s actions are different from one another.
In rare cases, police never have the virtual facility for tenant verification service. Here the authorities did not have the option to gather the details of the tenant as well as his landlord. Often, this is seen in remote areas where technological upliftment runs at a slow pace. Here, manual arrangements can be executed so as not to leave the matter silly. So the landlord should get the tenant verification form the nearby police station of his property location. Then fill in the blanks which ask for the name, address, phone number of the landlord and full name, age, occupation, and permanent address of the tenant. Rental property address, duration of the tenant’s stay and the rent amount. Here the required documents like ID proofs, address proofs and two passport size photos of the tenant as well as the landlord should be attached. The landlord should take special care to submit his ID proof ( aadhaar or PAN card ), property tax receipt or sales deed copy and a copy of the rent agreement. At last the form should be submitted in the police station, imprinting a stamp or signature to evidence the submission.
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