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Different Types of Background Checks Employers Should Perform

Employers' primary means of obtaining information about prospective candidates from sources other than the applicants themselves are background examinations and reference checks. A background examination includes assessing whether an individual is unqualified for a job due to a criminal record, motor vehicle violations, poor credit history, or educational or work history misrepresentation. Generally, a reference check includes contacting an applicant's former employers, colleagues, peers, and educators to verify previous jobs and collect details about the individual's experience, qualifications, abilities, and character.

Background Verification Process

A background check verification process is a method used by an individual or organization to ensure that everyone is who they say they are. Background checks allow you to review a person's criminal record, schooling, job history, and other past activities to ensure that they are correct. You may be required to undergo a background check while applying for a job.

Background verification is the method of confirming the validity of a person's or company's work background, commercial records, financial records, criminal records, and other activities. The digitization of many public documents in India, such as voter identification cards, driver's licenses, PAN cards, academic certificates, police records, and court records, has made it easier to scan entities quickly. With so much information available online, some for free and some for a fee, there is a fine line between what can be vetted and what cannot. Both the employer and the employee can find it confusing.

What Type of Background Check Do Most Employers Use?

There are many types of background checks that are used in various cases. We've compiled a list of 11 of the most popular forms of background checks and what each one entails to help you better understand each one, including:

#1 Criminal History Check
When you hear the word "background check," the first thing that comes to mind is a criminal background check. In cases where an individual or agency wants to know about the applicant's previous criminal activity, a criminal background check is needed. Criminal background checks are often conducted to determine whether an applicant poses a threat to consumers or creates an unhealthy work atmosphere. A criminal background check usually requires the following record searches:

  1. Crime databases on a broad scale
  2. The justice courts of the county
  3. Criminal backgrounds from both the federal and state levels
  4. Registries with sex offenders
  5. Terror watch lists exist both in the United States and around the world

It's important to remember that various states use different types of criminal background checks, such as a name-based search of job records or a national fingerprint-based check. It's important to understand what your state's laws allow employers to do.

#2 Verification of Previous Jobs
Confirming a candidate's previous job experience is one of the most critical background checks employers can undertake. Employers and hiring managers can use an employment verification check to look back at a candidate's previous work background, which can provide details about their job stability, honesty, and loyalty to an organization. It may also raise doubts about gaps in job history and the reasons for companies' limited tenures. Prior job verification will usually confirm:

  1. Dates of work start and finish
  2. Salary for titles held
  3. Job responsibilities or job description
  4. The reason for your termination or departure from the company

It's important to double-check that what a candidate claims to be their work history is, in fact, their work history. Before making a work offer, this form of background check will thoroughly vet any applicant.

#3 Verification of Education
While attending is not the same as graduating, an education verification review is the only way for hiring managers to accurately assess a candidate's education on a resume. Academic verification is mainly used to confirm or reject an applicant's claimed level of education and where the education came from on an application. Employers will verify this with an education verification audit.

#4 Reference Check
Requesting references from job candidates is a standard procedure for employers. These reference tests will help you get a sense of how a prospective employee would fit in at work. It also gives hiring managers the opportunity to inquire about previous results and double-check everything the candidate said during the interview or on the application.

Employers should conduct reference checks with open-ended questions to make the interview as conversational as possible. This will ensure that the responses you get are more than yes/no and that you get as much knowledge from the reference as possible.

#5 Drug Testing
Certain sectors, such as driving or aircraft, need drug and alcohol monitoring on a regular basis. These tests are used to assess whether or not a person's system contains alcohol or illegal substances. These assessments ensure that the current or prospective workers are in a good mental condition, are not impaired, and can be trusted to perform at work. These types of checks normally necessitate some advance planning and can only be carried out with permission. These drug tests are often processed as five-panel or 10-panel urinalysis, hair testing, and Breathalyzer tests.

#6 Check the Sexual Offender Registry
Companies should allow prospective workers to conduct a Sex Offender Registry Search. A background check like this would eliminate the possibility of recruiting someone with a history of sexual offenses. For those hiring positions that deal with children, colleges, education, or day cares, a thorough background check is needed. Doing this background check on candidates will help an organization minimize the risk of sexual assault or abuse in the workplace. If this isn't done, it may lead to allegations of negligent hiring and litigation.

What are the Different Levels of Background Check?

Since there is no such thing as a one-size-fits-all background check, various types of background checks are available depending on the search needs.

Level 1
A name-based background check that includes only one jurisdiction is referred to as a level 1 background check. Usually, the location of the subject's residence. It also requires a check of work records. Level one is a mandatory search that uses a less stringent screening method.

Level 2
A level 2 background check is usually associated with a state or national jurisdictional screening and is used to rule out criminal activity. Such reviews are performed on potential workers who would be in positions of authority or confidence.

Level 3
The most popular form of background check is Level 3. Criminal records, schooling, prior job history, and reference checks are all part of the process. If requested, the findings of pre-employment drug tests could be included in the level three background check reports. The aim is to recruit the right person to ensure that he or she will not cause any foreseeable problems in the workplace until ordering a level three background check.

Level 4
Remember the term 'Executive' from the level 4 background check. When recruiting executives or promoting them from within the organization, these types of background checks are essential. The level 4 checks, which include a federal criminal search, a national bankruptcy search, and a media search, are identical to the level 3 checks.


To avoid taking on unnecessary risk, all employers should perform a background check on new or prospective workers. Various background check for recruits is a thorough and easy way to screen prospective workers, and it will give you a wealth of details in minutes.

Also, if you are an employer and want the services of a reputed, transparent, and technology-first employee background verification company, give us a shout!
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